Exhibitor Information
| Show Guide Advertising | Closes December 1, 2026 |
| Show Guide Materials Submissions | Due December 14, 2026 |
| Final Booth Payments | January 29, 2027 |
| Cancelations submitted in writing | On or before March 3, 2027 |
| Full Refunds | On or before March 3, 2027 |
| Hanging Signs, Banners, Trusses Submission Deadline | March 9, 2027 |
| Booth Configuration Approvals | Deadline March 9, 2027 |
| GES Advance Warehouse | April 1, 2027 – April 23, 2027 |
| Certificates of Insurance Due by | April 6, 2027 |
| Fire Safety Replies | April 5, 2027 |
| MTCC Parking Permits that require mailing | April 7, 2027 |
Partnered Suppliers - Early Bird Deadlines
| Lead Retrieval Services | February 12, 2027 |
| GES Global Experience Orders | April 16, 2027 |
| Metro Toronto Convention Centre | April 19, 2027 |
| SHOWTECH Power & Lighting | April 13, 2027 |
| Encore Global – AV Requirements | April 15, 2027 |
New Exhibitors
If you are interested in becoming a new exhibitor, please complete and submit our New Exhibitor Application form and CASL consent form.
Once you have submitted your forms, and the ODA has reviewed your application, you will be advised of your acceptance status.
New exhibitor process
All potential new exhibitors must submit both New Exhibitor forms and be granted approval to exhibit by the ODA.
All approved exhibitors are encouraged to review the Exhibitor Prospectus to learn more about the ODA loyalty points system, costs to exhibit, important dates, health and safety guidelines and other important information items regarding the upcoming ASM.
When your loyalty point round opens, you can access your Expocad account to submit your ASM Booth Application and Deposit.
You will be notified of your booth allocation as outlined in the Exhibitor Prospectus.
Please note that due to timelines set by the Canadian government, the ODA does not issue or send invitations to exhibitors or attendees to obtain a Canadian entry visa.
For more information about becoming a new exhibitor, please email Cynthia MacDonald.
Exhibitor Warnings
Scam Alert
The ODA is aware that some exhibitors have received emails from someone posing as an ODA employee announcing that our post show attendee list is ready to be distributed with details on company websites, contacts, emails and more. Please note; that the ODA is fully compliant with the Privacy Laws and the Canadian Anti-Spam Legislation. We do not sell our attendee lists. If you receive an email asking if you would like pricing for this information, please do not respond and delete it immediately.
Free Exhibitor’s Directory Listing Warning
Please be aware of companies requesting your information for a “Free Exhibitor’s Directory Listing”. If you sign an insertion order from one of the companies listed below, you may be entering into a three-year advertising contract.
Do Not Respond to Requests From the Following Companies/Publications:
FairGuide – Construct Data (Slovakia)
Expo-Guide (Mexico)
EventFair – The Exhibitors Index for Fairs and Exhibitions
World Business Guide – International Directories Group
International Fairs Directory
worldmicrotechnology.com
Dental Tribune
The ODA does not have a partnership with the Dental Tribune and we do not promote the sale of advertising space in this publication.
Exhibitor Inquiries
Cynthia MacDonald
Specialist, Exhibits
Phone: 416-355-2266
Toll Free: 1-800-387-1393 ext.2266
Email: cmacdonald@oda.ca