Keeping You Safe

Health and Safety at ASM22

Updated: April 27, 2022

The health and safety of attendees, exhibitors, speakers, staff and suppliers is our top priority at ASM22. We continue to monitor the ongoing COVID-19 situation for a safe event. If you feel ill or have been exposed to COVID-19, please do not attend ASM22.

Please closely review the refund/cancellation policy in the ASM22 Show Guide. The cancellation deadline for ASM22 is March 30, 2022.

We are closely monitoring city, provincial and federal public health safety measures. Since we are in a constantly shifting environment, our health and safety protocols are subject to change. We reserve the right to institute additional safety measures. Please check back often for the latest information.

What You Need to Know to Attend ASM22

  • If you have any symptoms of illness, please do not attend the ASM.
  • You are required to be fully vaccinated against COVID-19, as defined by the Ontario provincial government, to enter ASM22. (See the vaccination section below).
  • For attendees with a valid exemption, the ODA will only be accepting Ontario government-issued QR codes for proof of medical exemption for Ontario residents. Please read further for information about other exceptions. (Recently updated)
  • Please self-screen for symptoms each day before attending the ASM. For guidance on self-screening, see the Toronto Public Health poster.
  • There will be proof-of-vaccination stations at various areas of the convention centre.
  • You will receive a wristband indicating you’ve had your QR code scanned (Canadian residents) or other valid proof verified (international residents). The wristband must be worn for the duration of ASM22. If you lose or remove your wristband, you will have to show your proof-of-vaccination again to receive another one.

Attendees/Exhibitors with a Badge

  • If you have received your badge in the mail, you do not need to go to the registration desk. After passing through the proof-of-vaccination line, you can pick up your lanyard and proof-of-vaccination wristband and proceed directly to your courses or the Exhibits Floor.

Attendees/Exhibitors Without a Badge

  • If you did not receive your badge in the mail, after you pass through the proof-of-vaccination line, please proceed to the registration area, on the 600 level of the Metro Toronto Convention Centre (MTCC), South Building.
  • Please then proceed to the self-scanning stations with your emailed registration confirmation and QR code to pick up your badge and lanyard and proceed to your courses.

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Vaccination

You are required to be fully vaccinated against COVID-19, as defined by the Ontario provincial government, to enter ASM22. You must provide proof-of-vaccination and a valid government-issued ID with your full name and date of birth onsite at the event.

Please be aware that the government’s definition of fully vaccinated may change before the event. Please ensure you able to meet any updated requirements.

You must show both government-issued proof of identification (with your full name and date of birth) and proof of vaccination. For Canadian residents, you must show your enhanced vaccination certificate (on a mobile device or hard copy) with a scannable QR code; others may show whatever constitutes proof of vaccination in your home jurisdiction.

*Please note: Other places of business such as hotels, restaurants and fitness/spa facilities will have their own proof-of-vaccination requirements. Please contact them or look at their website for any health and safety details.

Medical or Religious Exemptions

The Ontario government recognizes a limited number of exemptions to vaccination. Please review the applicable rules and ensure that your exemption is recognized and (as necessary) registered with Ontario health authorities.

For those with a valid medical exemption as set out by the Ontario Government, you will be required to provide a QR code issued by the Ontario government. For more information, visit the Ontario government webpage.

Requests to be exempt from vaccination for religious or medical reasons were required to be submitted with appropriate documentation to lpetrone@oda.ca by no later than end of day, Monday, April 18, 2022, so that the ODA had sufficient time to review and make a determination about the exemption or to ask for further information if required. This deadline has now expired.

The ODA has considered all requests for exemption received by the above deadline and has responded accordingly. At this time, given our proximity to the ASM, the ODA does not have sufficient time to review any further exemption requests. Please note that all new requests for an exemption, including all requests without the appropriate Ontario government QR code that are brought forward prior to and/or onsite on each day of the ASM will be denied and you will not be permitted entry to the ASM.

We must as an organization make every effort to ensure the protection of the many participants who will attend at the ASM. We do hope to see you at our next event once the current pandemic resolves and we are able to lift the current restrictions.

The ODA will not reimburse any attendee for any costs for securing proof-of-vaccination or medical exemption.


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Screening

Please self-screen for symptoms, each day before attending the ASM. For guidance on self-screening, see the Toronto Public Health poster. If you have tested positive for COVID-19 within the five days before the ASM or have any symptoms of COVID-19 or other illness, please do not attend the event.


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Personal Protective Equipment (PPE)

While face masks are not mandatory, they are known to be a tool that contributes to reduced spread of COVID-19. We strongly recommend that all attendees wear a face mask that covers your mouth, nose and chin, at all times while attending ASM22 except when eating or drinking. Please use the designated food service areas to consume food.

To ensure everyone’s safety and cleanliness of the spaces, no food or beverages will be permitted in the meeting rooms.

Face masks may be required for hotels, restaurants, transportation and special events venues outside of the ASM. Please ensure you are aware of the requirements of any external facilities.


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Enhanced Cleaning

The Metro Toronto Convention Centre (MTCC) has advised that it uses cleaning products that meet or exceed local, provincial and federal guidelines regarding effectiveness against viruses, bacteria and other airborne and bloodborne pathogens.

Ventilation System

The MTCC also reports it has highly effective heating, ventilation and air conditioning systems and has increased the cleaning frequency of the air-handling units and volume of fresh-air intake.


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Hand Hygiene

Hand hygiene is the foundation of any safety plan. Hand sanitization stations are available throughout the MTCC, including the public areas and exhibit halls.

We encourage all event attendees, exhibitors, speakers, suppliers and staff to either wash their hands thoroughly with soap and water or use alcohol-based hand sanitizer frequently throughout the day.


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Cashless Transactions

As a precaution, we encourage you to limit touchpoints throughout the facilities. Cash payments are not accepted on the Exhibits Floor and we encourage you to use our cashless systems at registration.