COVID-19 Updates

COVID19 Updates

COVID-19 – A CONSTANTLY SHIFTING ENVIRONMENT
September 1, 2020

As of this writing, we’re still living in a COVID-19 pandemic environment that continues to have a tremendous impact on the events industry. The ODA is in constant contact with our many partners and service providers involved with our Annual Spring Meeting (ASM) to collaboratively produce a successful event for 2021. This includes a range of health and safety protocols to ensure a safe environment for both exhibitors and attendees.

The current Exhibitor Prospectus will be updated to meet any new government and public health directives to which we are required to adhere. Rest assured, we will keep you informed as the situation unfolds over the coming months. We’ll provide you with an outline of our health-and-safety requirements as set out by our Education Advisory Committee. Each exhibitor will be expected to comply with these during the ASM.

Our Exhibits Floor plan will incorporate physical distancing, limited traffic levels, one-way aisles and ample signage. Attendees will be ushered into the Exhibits Floor through a specified entrance and will exit out another doorway. These measures are to ensure the safety of you and our attendees and, as a result, some activities may have to be modified.

Our safety measures may also mean a reduction of the Exhibits Floor. If the floor capacity is reduced, exhibitors will be determined according their standing in our loyalty points program and we will refund those exhibitors that we are not able to accommodate. If the pandemic environment persists, we will follow public health and government directives which may result in us having to convert to a virtual exhibits platform. Should this occur, we will notify exhibitors to offer our cancellation options.

All enquiries should be directed to Vicky Hatzopoulos at vhatzopoulos@oda.ca or
by phone at 416-355-2266 (or toll-free at 1-866-739-8099, ext. 2266).

Thank you for your continued loyalty. We look forward to working with you to plan a successful ASM in 2021.
 
 
Sincerely,

Helen McDowell
Manager, Conference & Events, ODA

Vicky Hatzopoulos
Exhibits & Sponsorship Coordinator